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The Voice of Northern Lakes College Students

 

Representing the student body of Northern Lakes College, the General Assembly is comprised of representatives from each campus. Each campus votes to select a representative at the start of each year according to the procedures laid out in the NLCSA constitution and bylaws. The General Assembly is responsible for electing the council executives, representing and voicing student concerns to the executive council at meetings, and reporting back to their respective campus student body regarding the minutes of meeting, executive elections, and other important information regarding council meeting.

 

Positions of NLCSA Executive Council

President’s Role

NLCSA President Roles And Responsibilities

MUST BE IN GOOD STANDING THROUGHOUT ACADEMIC YEAR.

● Chairs Students’ Association Meetings.
●Communicates with NLCSA business manager in a prompt manner, and responds to
business initiatives within a 24 hour period during school hours.  This includes
emails, signed documentation, and phone calls.
● Ensures bylaws, policy and student conduct procedures are followed.
● Express and support all Campus Locations and interests when representing the SA
in an official Meetings.
● Hold each Executive and fellow NLCSA members accountable according to SA
bylaws, responsibilities and campus  needs .
● Represent the SA by understanding and communicating all  policies and positions of
the NLCSA.
● Hold in strict confidence, unless required by law to disclose, all confidential
information acquired in camera or in the course of the member’s duties.
● Attend and participate in all NLCSA meetings, NLCSA committee meetings, and
meetings of other bodies to which they are appointed by the NLCSA.
Eg: Board Of Governor, ASEC, Alberta Ministry.
● Representing Students Best interests in  all areas of student life: Mental Wellness,
Safety on Campus, equality, fairness.
● Conduct Performance evaluations in February  for NLCSA executive members.
●  Conduct Annual performance Review of Business Manager with College Liaison and
Executive Council.
● Build resources that can be available to students through conferences , events, and
awareness.
● Support Business manager with decisions on NLCSA Webpage, pre caucus
meetings, and student led ­initiatives.
● Assist in data collection that can support Student Life at all campuses and be
presented to BOG Rep for BOG meetings.
● NLCSA governance review with business manager this process will include edit
bylaws, policies to align with new structure.
● Engagement direction development­ ideas on how to keep NLC students engaged
throughout the year with NLCSA activity.
● Display passion and commitment to the NLCSA .
● Present Mental health First Aid Certificate.
● Sign Business Manager Timesheets.
● Speech at convocations for NLCSA.

 

Vice President’s Role

MUST BE IN GOOD STANDING THROUGHOUT ACADEMIC YEAR.

● Chairs Students’ Association Meetings when president is unable to attend.

● Communicates with NLCSA business manager in a prompt manner, and responds to
business initiatives within a 24 hour period during school hours. This includes emails,
signed documentation, and phone calls.

● Ensures bylaws, policy and student conduct procedures are followed.

● Express and support all Campus Locations and interests when representing the SA
in an official Meetings.

● Reviews the work of the Secretary and Treasurer.

● Hold each Executive and fellow NLCSA members accountable according to SA
bylaws, responsibilities and campus needs .

● Represent the SA by understanding and communicating all policies and positions of
the NLCSA.

● Hold in strict confidence, unless required by law to disclose, all confidential
information acquired in camera or in the course of the member’s duties.

● Attend and participate in all NLCSA meetings, NLCSA committee meetings, and
meetings of other bodies to which they are appointed by the NLCSA on quarterly
basis.
Eg: Board Of Governor, ASEC, Alberta Ministry.
● Representing Students Best interests in all areas of student life: Mental Wellness,
Safety on Campus, equality, fairness.

● Build resources that can be available to students through conferences , events, and
awareness via website and Social Media.

● Assist in data collection that can support Student Life at all campuses and be
presented to BOG Rep for BOG meetings.

● NLCSA governance review with business manager this process will include edit
bylaws, policies to align with new structure.

● Engagement direction development­ ideas on how to keep NLC students engaged
throughout the year with NLCSA activity.

● Display passion and commitment to the NLCSA .

● Present Mental health First Aid Certificate.

● Assist business manager with advertising and promotions of NLCSA events and
meetings .
Eg: Crafting Posters , social media advertising , website . Reaching via telephone to
Campus NLCSA Representatives to keep members engaged and informed .

● Represent on NLC wellness Committee and report back to NLCSA as agenda item at
monthly meetings.

Secretary Role

MUST BE IN GOOD STANDING THROUGHOUT ACADEMIC YEAR.

● Records minutes of meetings in the prescribed form, prepares
correspondence, and reads minutes at meetings as requested
using NLCSA tablet that will be utilized for minutes purpose only.

● If tablet is used for personal means it will be returned to NLCSA
office and council will determine penalty.

● Maintain the official membership roll.

● Responsible for giving notice of meetings. This will be done a
week in advance to a contact list that person in this position will be
required to make.

● Process the general correspondence including the agenda for
meetings and send out notices of meetings.

● Prepare minutes of NLCSA meeting and return to business
manager in a timely fashion ( within 5 business days of Meeting).

●  Responsible for correspondence to other active meetings the
NLCSA attends to.
Eg: Board of Governors, student life and wellness ,
online/collaborative meetings.

● At the end of the Academic year ensures that all Students’ Union
properties and records are delivered to the incoming Students’
Union through the Staff Advisor.

● Have the bylaws and rules, a list of committees with their
members, a record of membership, and an agenda available at
each meeting.

Treasurers Role

MUST BE IN GOOD STANDING THROUGHTOUT ACADEMIC YEAR.

● Prepare treasurer’s report for monthly NLCSA meetings. These reports
will contain Quickbooks, profit & loss statement, visa expenditures,
NLCSA Account Balance & business manager’s hours and office
expenses.

● Approve & initial monthly bank statements and profit & loss report. This
will be completed at executive meetings week before NLCSA monthly
meetings. These documents will be unable to be emailed so approval
will only allowed in person.

● Sign business managers timesheet.

● Responsible with the executive for yearly preparation of annual budget
plan and  financial planning .

● Responsible for assisting the executive with Annual Fee Consultation
with the Board of Governors .

● Assist Student Union groups at other Campuses with financial process:
*Ensuring SU bank Account is active
*Informing who on the SU and campus staff is responsible for
attending to funds .
*What fundraising can be done throughout the year and
suggestions on student group activities .

● In the case of the secretary is absent the treasurer will take on the role
of minute taking for the NLCSA .

 

Board of Governors Role 

MUST BE IN GOOD STANDING THROUGHOUT ACADEMIC YEAR.

  • The Student Board Member is also a non-voting member of the Council of the Students’ Association that meets monthly.
  • Alternating between Grouard and Slave Lake. Also on occasion attending workshops and alternate meeting locations.
  • A vehicle is required for this position.
  • If the Student Board Member is also a Campus Representative to the Students’ Council, they will have voting privileges.
  • The Student Board Member is expected to give a brief monthly report at these meetings (verbal or written). Travel and honoraria are paid to attend this meeting.
  • are willing to ask questions as needed
  • speak clearly in groups
  • would present a good image of students to the Board
  • are committed to attending meetings
  • are effective time managers

Present documentation and student life activities to the Board

Some travel included

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The NLCSA needs Non-Post & Post secondary representation on the Academic Council.

What is Academic Council?

Academic Council brings together students, faculty, and administrators to exchange information and viewpoints on academic affairs. Academic Council reviews documents listens to presentations and engages in productive discussion on academic matters with members of the college community (e.g. committees, departments, divisions, faculty, students, administrators, and alumni).  Students receive a $50.00 honorarium, mileage and meals  to either Slave Lake Campus or Grouard Campus.